Session Participant Agreement Form
Beyond Borders: San Diego 2012
August 6 – 11, 2012
San Diego Hilton Bayfront

Thank you for your willingness to share your expertise with attendees of Beyond Borders, the 76th Annual Meeting of the Society of American Archivists!  To confirm your participation in the August 6 - 11, 2012, conference in San Diego, please verify your name and institution below, read and initial items 1-6, and return this form via email to conference@archivists.org (or via fax to 312-606-0728) no later than Thursday, March 29, 2012.

Name:______________________________________________________
Institution:__________________________________________________________________________________________________________
*Institution name is listed as it will appear in program. (Titles / departments not included.)
Session Number:____________________________________________

1.  I understand that I have agreed to participate in Beyond Borders as a session speaker or chair.  Because of my participation, my name and institutional affiliation will appear in all online and print promotional and onsite materials.			    
______ (Your initials)

2.  I understand that my session may be audiotaped or videotaped for sale purposes.  I agree or do not agree to have my session taped.  	        
_____ I agree    
_____ I do NOT agree	   
______ (Your initials)

3.  I understand that I am required to pay for my registration (for one day or for the full meeting) unless I qualify for complimentary registration.  I qualify for complimentary registration if I meet the following criteria:

- I am an archivist who resides outside of the United States or Canada.
OR
- I do not currently perform, teach, or manage any aspect of the archival function.

_____ I qualify for complimentary registration because I meet one or both of these criteria. 
_____ I do NOT qualify and I agree to pay for my registration.
_____(Your initials)

4.  All sessions receive “standard” AV – i.e., a projector, screen, and microphone. I understand that the deadline for requesting special equipment via the session chair is April 2, and that requests after this date cannot be accommodated.	   
______ (Your initials)

5.  I understand that in order to keep registration fees down, the conference organizers do not provide laptops or personal computers, and that I must bring my own if my presentation requires this.  In addition, no Internet connection will be available for my session. 
______ (Your initials)	

6.  I understand that any changes affecting my participation in the conference must be communicated to my session chair so that s/he can inform conference planners as soon as possible.     							    
______ (Your initials)